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Visa Chargeback Resolution Process

Visa Chargeback Resolution Process

Visa changed the dispute process for chargebacks in 2017, due to the high volume of chargebacks they encounter. Visa’s overall goal is to resolve disputes before they happen, or at least soon after. Their chargeback resolution process consists of five steps, and it is intended to streamline the process, save time, and cut down on invalid disputes.

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Pre-Dispute

The Pre-Dispute stage has two parts: Visa Merchant Purchase Inquiry and Associated Transactions. The Visa Merchant Purchase Inquiry is a program within Visa’s dispute platform, VROL (Visa Resolve Online). It consists of the following nine points:

The Associated Transactions part of the Pre-Dispute step is aimed to prevent the escalation of the chargeback if action has already been taken. For example, if a merchant has already credited a customer back for the disputed amount, then Visa will consider the dispute resolved.

Dispute Submission

The next step of the dispute process is Dispute Submission. The first part of Dispute Submission is Streamlined Processing: determining whether the chargeback is the result of Fraud and Authorization or Consumer and Processing Errors and acting accordingly. 

Fraud & Authorization: Visa will determine whether or not a charge was fraudulent. Under certain conditions, acquirers and merchants can respond to the ruling. Those conditions are:

o Cardholder no longer wishes to dispute

o Compelling evidence

o Credit processed

o Invalid Dispute

Consumer & Processing Errors: Issuer banks will be required to fill out an enhanced Dispute Questionnaire so that Visa can obtain all necessary information and move on to the next step, Dispute Response/Pre-Arbitration.

The second part of Dispute Submission is Dispute Rights Identification/Edits. Visa collects as much information about a disputed transaction as possible with the goal being to make the final decision themselves. However, if all information is collected and Visa still does not know how to decide, the dispute moves on to the next step.

Dispute Response/Pre-Arbitration

There is only one part to this step, called Response Certification. Issuing banks must read the responses that merchants have sent, and either support what the merchant is saying and accept liability for the amount of the chargeback or counter the response and let Visa decide. Failure to do so within 30 days will result in the issuing bank automatically accepting the liability.

Governance

There is only one part to this step, called Response Certification. Issuing banks must read the responses that merchants have sent, and either support what the merchant is saying and accept liability for the amount of the chargeback or counter the response and let Visa decide. Failure to do so within 30 days will result in the issuing bank automatically accepting the liability.

Rules

The following image shows Visa’s Reason Codes:

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